A scanning app that captures the lead, a qualification form that captures the context and an export that lands in the CRM the same day. Built on the same badge QR as check-in.
Want every conversation captured with enough context to follow up, and want it in their CRM before the plane lands.
Organisers
Want a product to sell in the sponsorship pack and the scan counts that prove the show delivered.
Attendees
Want to know what they shared and with whom, and want the option to say no at the stand.
The pipeline
From badge to CRM in five hops
The exhibitor sees the top row. Consent rules from registration and the organiser's licence view sit underneath and shape what each scan contains.
What we deliver
Lead retrieval features
Exhibitor scanning app
iOS and Android, camera scanning of badge QR codes, team accounts per stand and a per-device licence model.
Qualification forms
Star rating, tags, free-text notes, custom questions per exhibitor and voice notes transcribed with speech-to-text and summarised.
Consent and privacy
Shareable fields set per event, consent recorded at registration, decline-a-scan for attendees and a full log of who received what.
Live dashboard
Leads per team member, per hour and per rating, with follow-up assignment while the conversation is still fresh.
Exports and CRM sync
CSV at any time, scheduled email digests, webhook or API, and mapped integrations into Salesforce, HubSpot and marketing automation.
Session and sponsor scanning
Sponsors scan at their sessions; organisers scan at doors. Same app, same record, separate reports.
Export routes
Where the leads go next
Route
Best for
What we handle
CSV or Excel
Any CRM, small exhibitors
Column templates per CRM, UTF-8 and date formats that import cleanly
Email digest
Stand staff who want the day's leads in their inbox
Scheduled per team, with ratings and notes
Webhook or API
Exhibitors with their own systems
Signed payloads, retries, per-exhibitor keys
Salesforce
Enterprise exhibitors and organisers
Lead or contact mapping, campaign membership, de-duplication (details)
HubSpot and other CRMs
Mid-market sales teams
Native sync with property mapping and list membership
Marketing automation
Nurture sequences after the show
Segments by rating and tag, consent respected (how)
Qualification
A scan is a name; qualification is a lead
Most lead retrieval tools stop at the scan. Sales teams then spend a week guessing which of four hundred names were real conversations. We make capture at the stand fast enough that staff actually do it.
One-tap rating and tags, configured per exhibitor before the show.
Voice note after the conversation, transcribed and summarised into the lead record.
Custom questions such as budget, timeline and product interest, with skip logic.
AI-suggested lead score and a draft follow-up email, reviewed by the rep before sending.
Duplicate detection when the same attendee is scanned twice by different staff.
For organisers: a product in the sponsorship pack
Lead retrieval is sold per exhibitor or bundled into tiers. The organiser dashboard shows scans per stand, which is the evidence exhibitors ask for at renewal. It also feeds event analytics with booth traffic by hour, so you can price floor space from data.
Process
From sponsorship pack to synced CRM
Define
Shareable fields, consent wording at registration, licence model and the qualification questions exhibitors can set.
Configure or build
Exhibitor accounts, licences, app branding, exports and any CRM integration the organiser or key exhibitors need.
Onboard exhibitors
Self-service set-up guide, a short video and a test badge so stand staff practise before doors open.
Run
Support desk for exhibitors on site, licence top-ups and dashboard monitoring for scan problems.
Report
Final exports, scans per stand for the organiser, and a renewal-ready summary per exhibitor.
Exhibitor staff log into the scanning app with a licence for their stand and scan the QR on an attendee's badge. They add a rating, tags and notes, and the lead appears on their dashboard. At the end of the show they export to CSV or push straight to their CRM.
What data does the exhibitor receive?
The fields the attendee consented to share at registration, typically name, company, job title, email and country, plus whatever the exhibitor captured at the stand. Organisers decide the shareable fields per event, and attendees can opt out of scanning.
Does scanning work in halls without signal?
Yes. Scans are stored on the device with the attendee's badge ID and timestamp, and resolved against the attendee record when the connection returns. Qualification notes are never lost.
Can leads go directly into Salesforce or HubSpot?
Yes. We map lead fields to your CRM objects, de-duplicate against existing contacts and tag the campaign, so follow-up can start the same day. The Salesforce integrations page describes the approach.
Can we sell lead retrieval to exhibitors?
Yes. Licences are sold per exhibitor or per device, bundled into sponsorship tiers or offered on a per-show basis. The organiser dashboard shows scans per exhibitor, which doubles as evidence of value at renewal time.
Ready to make AI work in production?
Tell us about your systems, your data and your constraints. We reply within one business day with a straight answer and a suggested next step.